Minutes of the BSF Tennis Committee meeting held at 7pm on Friday 10th August 2018 at St Margaret’s Church Hall.

Present: Messrs. Caswell, Pearson (in the chair), Prince, Taylor, Mmes. Cartwright & Francis.

Apologies for absence: Messrs. Broughton, Maslivec, Nuttall & Smith, Mmes. Abbott, Browne, Hosker & Perry,

Minutes of the last meeting: These had been circulated and were agreed.

Matters Arising: All the trophies had been returned on time. Thanks were given to the Trophy Secretary and anyone else responsible for their early return.

Correspondence: There had been a complaint about one club’s courts which were said to be uneven with divots, one court being slippy with plant debris, all were filthy with dirt from the motorway and lack of maintenance making the balls black with dirt at the end of the match, which also gets on clothing and hands.
We would write to the club re the matter and may have to inspect before the next season.

There had been a suggestion from Ellesmere TC re clubs with an odd number of teams and only two courts available, asking if there was any way the first and last matches could be away from home. After a number of emails and a simple fixture generator spread sheet sent, Ellesmere had responded showing that it was a possibility. We said that we would liaise next year re setting fixtures.

Match Secretary Reports:

Men’s League: There had been a few ineligible players and a few scores had had to be amended that didn’t affect results.

Mixed League: There were a lot of teams struggling to find players. Two Cecil Cup results had had to be overturned due to player ineligibility.
One club that normally had three courts available had been reduced to two. They have been reminded that they therefore need to start at 6.15pm. This is to be discussed next year to see which courts of this club need to be classed as two courts for the handbook.

A discussion took place on the eligibility rules. Some were finding these hard to understand. One problem was that different eligibility rules had been added over time and they appeared in different places in the handbook often mixed in with Match Rules. It may be time for a handbook revamp to group things together more efficiently.

It was noted that, the two court club referred to above had registered a player with a fictitious surname. The rumour was that someone had found the name difficult to pronounce or write and had given the player a simpler name. Whatever the reason, this was not the way to proceed as the league prides itself on having full correct details on all the players taking part. We would write to the club concerned.

Junior League: This had gone better this year as regarding match completion and full teams. Four matches did not get played.

Winter League:There were 46 teams last year, which is now down to 42, so next season there will be six divisions of seven teams. Given the limitations on court availability since we lost the use of Harper Green, it’s been decided that the number of teams will be limited to 42 in the future. The divisions were just in the process of being sorted followed by the fixtures. The same system would be adopted as last year which had proved successful. Any volunteers offering help in dropping things off on a Friday at David Lloyd and picking things up on a Monday would be most welcome.

Summer Afteroon League: There are one or two unplayed matches but it was otherwise complete.

Treasurer: All is well on the treasury front. I have just had all the Tournament receipts from the Tournament Secretary, but it could get to September before I bank them all as I am due to go on holiday.

Presentation Evening: Alan Prince was informed that he had been nominated as the guest presenter and all were in agreement that he should be chosen for his many years of involvement with the Bolton Tournament. He has accepted.

Tournament: The 2018 tournament was for the second time held at Lostock, Markland Hill and Meadow Hill tennis clubs and went well. The weather helped with just two evenings being rain affected. On one evening the scheduled matches were completed indoors at David Lloyd and the Arena, while for the other evening the rain eased off enabling all other matches to be completed.
In most of the senior events there were broadly similar entries to 2017. However, there was a surprising drop in some of the men’s events with large decreases in most of them. The men’s singles decreased from 31 to 18; the men’s doubles from 16 to 8 and the handicap men’s doubles from 23 to 16. The bright spot in terms of entries was the junior girls singles events which were not run in 2017, We had eight girls in the under 14s girls singles and five in the under 18s event.
In the handicap events the number of close matches (6-4, 6-4 or closer) was 42 out of 92 i.e. 46%. This creditable performance is fairly similar to what has been achieved over recent years.
On a lovely day weather-wise, the level finals were held at Markland Hill together with all the presentations, while Lostock hosted the handicap events.
In conclusion can I thank the Vice-Chairman our tournament supremo and Match Referee whose huge efforts in scheduling all the matches ensured we reached all 21 finals by the due date. Could I also thank our Tournament Secretary for all her hard work both before and during the Tournament. She does so much work behind the scenes over that two month period. Our thanks must also go to the three host clubs and their Committees for allowing us to use their facilities for the duration of the Tournament and finally to our own Tournament Committee for regular meetings throughout the year to help make the Tournament the success it is.

AOB: None

Date and time of next meeting: Friday at 7pm 14th September.