Minutes of the BSF Tennis Committee meeting held at 7pm on 24th February 2021 via Zoom.

Present: Messrs. Caswell, Maslivec, Nuttall, Pearson (in the chair), Taylor, Ms. Caldwell, Ms L Cartwiright, Ms K Hosker, Mrs S Francis, Ms Morley, Ms L Perry.

Apologies for absence: Messrs. Broughton & Prince. There was some discussion as to whether all newer members were fully aware of the system re meeting attendance and apologies for absence. The General Secretary would clarify with them.

Minutes of the last meeting: These had been posted online and were agreed.

Matters Arising: There is an ongoing reminder to invite a representative of the Arena to a future meeting.

Correspondence: I had been asked if there was a decision on which types of balls are to be used this year. It was said that all BSF matches must use Dunlop and all clubs must inform the Vice-chairman, the Dunlop representative of the number they have purchased & supplier name.

League Set Up: This was provisionally carried out after a transcription error in the junior league had been rectified. There was also the addition of a ladies league. The General Secretary said he would email all Club Secretaries and ask them to check their own entries and cup optouts.

Calendar: A provisional version had been circulated and a number of corrections and alterations were made. This will be reposted when the junior fixtures have been finalised for review at the March meeting.

Treasurer: Payments have been received by cheque and BACs where possible.
We would leave the Guarantee Fee Refund at 25% for this year which would be based on teams completing the 2019 season.
As regards the Winter League accounts, the information would need to be a bit more comprehensive. This would be arranged.

Presentation Evening: This had been arranged at the Last Drop. It was decided to keep the fee at £15 for this year but in addition to have a separate junior ticket at £7.50. It is not anticipated that this year we will make a profit.

Handbook: The rules would remain online for as and when members had time to check the details. The officers and committee section need one person to be moved from The Mixed Working Committee to the members section and the Ladies League Secretary needs adding. This would then be reposted for the March meeting.

Tournament: This would be going ahead as normal. There will be a tournament meeting next week.

Winter League: It was confirmed that we’d managed 3 weekend’s play before indoor tennis centres were closed in October. In January, it was clear that we wouldn’t be able to complete the season so Vanessa and I decided to formally close down this year’s league. All teams paid what they owed promptly and all the necessary arrangements to end the season have now been been completed.

Facebook/Twitter: There is still activity taking place.

Dunlop: The sponsorship is in the process of being reinstated.

LTA network: This would be postponed until the March meeting.

AOB: The General Secretary had been in discussion with the Trophy Secretary and it was asked that in view of the time that trophies had been out there would it be possible to make a start in collecting some trophies by asking Club Secretaries to bring some to the player registration and collection of handbooks night? However, the conversation then switched to the logistics of such a night under the conditions that would be in force at the time. This would be raised again at the March meeting.

Date and time of the next meeting: This would be 7pm on Wednesday the 17th of March, a week later that normal.